How Scaffold Management Software Can Make Your Business More Efficient

Challenges in the Scaffolding Management System:

Scaffolding has been, and continuous to be, a significant management problem at various industries. Based on the study, following can be the major areas of concern:
• Flow of Information - Information collection and its efficient sharing
• Consolidation of information for generating KPIs

•      Progress of project
•      Productivity of the team
•      Identification of lacking areas

• Effective preplanning of scaffold requirements, identification of production bottlenecks
• Centralize control of on-site scaffold inventory
• Effective usage of Scaffolding materials
• Managing scaffold inspection
• Time invested by authorities to run about, contact people personally, taking clearances and
maintaining forms
• Data Transparency & Security

Scaffolding Management Software (SMS)

Management of Scaffolding requests, their approval, production and material inventory effectively and efficiently. System supports the full cycle of scaffolding management and

comes with a customized work-flow to validate steps to promote safe working practices.

SMS controls the sequence of status changes a request is moved through during its lifecycle with its flow-engine. The software provides facility to authorized parties to mention all

necessary procedures and authorization are completed before moving to the next stage in the sequence.

Solution – ASK-EHS' Scaffolding Management Software

• Automate scaffold Life cycle helps to control flow of information.

• Databank of scaffold requests, production records, Dashboards for the efficient information gathering and sharing.

• Reports, Graphs, Analysis & KPIs to make effective business decisions and for efficient preplanning.

• Electronic management of scaffold inventory helps to portray the current scenario and motivates
towards effective usage.

• Inspection & Scaffold tag management.

• Easy access via smart devices - anywhere & anytime.

MODULES

• Scaffold Request
• Requests approval & planning
• Scaffold erection, modification, dismantle tasks allocation
• Scaffold production
• Scaffold inspection
• Scaffolding material inventory
• KPIs and Dashboards
• User management

FEATURING

• Request Generation (Erection, Modification, Dismantle)
• Request approval & rejection control
• Requests with revision control
• Pictures of the area with annotation
• Marking of exact place on Floor-Map
• Attachment tool
• Approval by concerned authorities
• Merge scaffold requests control
• Production planning date
• Task allocation to the production team
• Production report submission
• Scaffold weight calculation tool
• Team Efficiency calculation tool
• Routine inspection
• Surprise inspection by safety team
• Role & Rule controlled
• Awareness & Acknowledgment
• Concurrence & Authorization
• Email notification
• Full audit trail & history
• KPIs

STATE EXAMPLES

• Draft
• Request Raised
• Action pending
• Build queue
• Dismantle queue
• Planned
 • Work initiated
• Built
• Dismantled
• Rejected
• Completed

Scaffold  Software Features

Introducing iPad/Tablet functionalities

• Raise request

• Image capturing & annotation tool

• Floor-map marking tool

• Submit Production report

• Allot task to scaffold team

• Dashboards

• KPIs

• Work in Online/Offline mode, overcoming limitation of network connectivity

• Saves significant time of users; as requests, submission, approvals & analysis can be done from  anywhere-anytime

Easy communication, collaboration and tracking of complete scaffold life cycle

Manual cycle of Scaffold management shall be converted into the electronic one. Authorities involved in Scaffold life cycle will interact with each other using software in-place of email/phone-calls. This feature helps to increase transparency among users and saves significant time of users of interacting with each other. Data capturing forms & workflows shall be customized to adopt existing core procedure, to reduce hurdles implementing system for all.

Image capturing & annotation tool

Requestor can take pictures of exact location and can mark/draw/annotate his requirements on picture itself. Requestor can point-out the equipment on which Scaffold required, and can draw proposed scaffold structure. Feature allows multiple pictures within a request, which helps to present different angles/views to the concerned authority. It has annotation facilities like – pen, rectangle, lines, eraser, colours, etc. Multiple images from different angles & places helps to identify hazards may arise due to nearby equipment/ material/ environment.

Because of this tool, approving authorities & executing party come to know exact requirement of requestor, hazards associated with location, complication involved in work, without visiting project site.

Identification of Bottlenecks

• Maintains material in-use and stock at store. Alerts against minimum stock levels. Identifies material bottleneck against planned scaffolds

• Considering the existing team efficiency, material availability and demands, system shall produce trending graphs for man & material bottleneck

Floor Map Marking Tool with live data feeds

Floor Map is a decision making tool, which displays the current situation of all Scaffolds with their exact position. Plant drawings or general assembly drawings shall be used as a base image of floor map tool.

• Selection of exact location on floor map to erect/modify Scaffold

• Floor Map displays standing scaffold with their exact location and photographs

• Display date of latest erection/ modification

• Colour coding. E.g. standing scaffold – red, requested scaffold – g r e e n , h a r d barricade/cover open holes request – yellow.

• It will display area covered by specific scaffold, access points, progress status, inspection tag status, when last modified, photographs and estimated remaining number of uptime days

Scaffold team efficiency

• Identification of team efficiency based on MPP information. Feature identifies efficiency of team either efficient or good or below average.

• Daily, shift wise and weekly efficiency reporting helps management to identify weak links and focus on increasing skill set level or replacing team members.

• Capability to generate sub-contractor wise efficiency comparison, helps to promote healthy competition.

Measurement of hours due to non-productive activities

• Identifying non-productive hours in production report helps authorities to focus on aligning other

areas like permit issuance, scope change, man/material restrictions, etc…

• Planning team shall have estimates of non-productive hours from past history, which will help for

better planning of future projects.

Promote requestor to make better planning

By displaying lead days provided by different requesting departments, project management team or concern authorities can align their schedules and procedures to promote better lead days.

Dashboards

• Preformatted custom charts, graphs & scorecards on Dashboard

• At-a-glance insights of all business aspects of business performances

• Improved access of the information at every stage

• Immediate intimation of task(s) to the concern authorities

• Better responses – all prerequisite information are available for better response/decision, response from anywhere-anytime

Projects hierarchy

Project location has been divided into Job, Modules, Floor level for the easy understanding, management and visuals.

Scaffold weight calculation

Software provides exact weight of the standing scaffold on the project. This calculation is very critical for calculating overall module/floor weight, which is mandatory for safe lifting and in selecting lifting tools & method.

Scaffold safety inspection log

• Periodic inspection data shall be collected from field using iPad/tablet apps. In case of unsafe condition reported, it alerts to concern authorities.

• Status of scaffold tags can be maintained like Green Scaftag, Yellow Scaftag, Red Scaftag

Scaffolding material/pieces inventory

• Inward, issue, return & dead stock

• Alerts for critical stock level

• Pieces in/out records during scaffold erection, modification & dismantling

Efficient usage of scaffold materials

Based on tentative up-time provided by scaffold requestor, scaffold department can plan dismantling scaffolds on time. It also has mechanism of alerting concern authorities, when any scaffold is not being modified since defined period. These mechanisms reduces occurrences of unused on-field scaffolds, which leads to freeing space at working area and utilizing scaffold material optimally.

Scaffold Software Tools & Functionalities

Web-based solution

Internet/Intranet based secure application, Run at single/multiple location(s) as per hierarchy of

organization

User friendly interface

User friendly interface to operate, optimize data entry, quick access on reports & graphs and

provide easy navigation among system components

Smart devices support

Compatible with Apple iPad, Android tablet & Windows tablet devices.

Email alerts & notifications

Set email alerts & notification for yourself and other responsible person; can pass instruction on

immediate basis via email/sms.

Graphical view of report

Graphical view of reports (Charts, Graphs) to display KEY data in easy and analytical way

Analysis of interlinked data

Generates data by analysing information various modules

External data file linking

Facility to attach external documents, images, flow-charts, graphs, data files in forms and reports

to use as reference materials

Security

Limited access rights to users/work-groups. Limited access to files, documents, reports and more.

Support

Online real-time technical support, vast library of support documentation/ materials/ interactive

learning tools

Our Approach & Implementation

The strength of ASK-EHS lies in its pool of talent, expertise, experience and resourcefulness in software solution. Our strength in software solution acquires exclusive reputation from the fact that we not only develop and deliver software to our clients but also work hand-in-hand with them to

implement the requisite measures at work places. Our composite team takes the full responsibility of software implantation; train the client to use and execute the software application in real-time environment with confidence and competence, thereby deriving full benefit from the software

application. A qualified team of project leaders, computer programmers, software testing professionals and implementation specialist take-up software and technical development and implementation works.

System Configuration

A core design goal of SMS is to provide you with a system that adapts to your process and required forms and checklists, rather than forcing procedural change to match the software. The architecture allows the system to be configured precise requirements using instruction sets that are utilized by you. Some of the common configuration features are;

1. REQUEST FORMS & CHECKLISTS

Ability to operate client specific forms for all document types in the form of software screens that

closely represents the paper erection, modification & dismantle requests. The system supports any 

type of scaffold, which has its own layout, logic and data to provide users with immediate familiarity 

and rule based.

2. HARD COPY OF REQUESTS & REPORTS

The format of printed requests and reports is also client specific. ASK-EHS has implemented different sizes, colors, styles, watermarks, single/double side and continuation sheet handling on many printer types.

3. FLOOR MAP DRAWINGS

The layout & drawings of floor-map represents your specific site and can be deployed by

administrator in the system. Projects hierarchy can also be decided specific to client procedures and

processes

4. USER ROLES & RIGHTS

Ability to assign specific roles and rights to authorized persons to view, add, edit SMS system at

various stages

5. INTEGRATION

SMS system is open for integration to other systems. The multi-tier object-oriented architecture with

its fully exposed APIs is designed to communicate with other systems.

Summary

Adopting an electronic Scaffolding Management System can substantially contribute to the

goal of operating excellence while reducing operational costs relatively well.

In summary, benefits are based on more effective and efficient administration systems to

enforce procedures prior to, during and after work activities as well as identifying areas of

improvement due to better analytical results.

BETTER COMMUNICATION

• Central information

• Faster information

• Confirmed communication

EXTRA CONTROL

• Frequency of requests

• Approval of requests

• Completion timeline

• Planning & Awareness

• Quality & Efficiency

• Statistical analysis

• History

OPERATIONAL EFFECTIVENESS

• Increased efficiency

• Increased uptime

• Lower operational cost

PERSONAL ADVANTAGES

• Easier to access processes

• Knowledge & awareness

• Quick availability of authorities without any personal communication

BETTER

• Information

• Assessment

• Knowledge

• Rule adoption

• Process

• Transparency

• Application

• Responsibility

• Priority

• Communication

• Awareness

• Behaviour

• Audit

Looking for more information? ASK EHS Software for Scaffolding Management